| Incoming and Outgoing Documents Management
The Correspondence Management System, developed by Archimedia S.A.,
supports the organisation and life cycle of the documents an institution
receives or sends.
The application includes all the characteristics required by an
organisation to register the information of its incoming or outgoing
documents and it also provides advanced options of structure, search
and access to the data that are being stored.
- Incoming Documents Management
Incoming documents data registration (e.g. registration number
(one or more), sender, receiver, dispatch and receipt date, e.t.c.).
- Outgoing Documents Management
Outgoing documents data registration (either reply to an incoming
document or outgoing).
- Assignments Management & Documents
Assignment and monitoring of the pending documents based on a
time period, the Person or the Department the document has been
assigned to, e.t.c.
- Sequential Assignments of Documents
to departments and staff to support their cooperation. During
assigning or processing, comments or relative electronic files
can be attached to the document.
- Reports & Printings
Creation, storage and use of Ad-hoc reports, having the options
of on screen display, and export to Excel or PDF file, in order
to support administrative procedures and efficient workflow follow
up. Automatic creation and export of the organisation's registration
book to Excel file. Furthermore, dynamic document list export
in the format of a registration book instead of a simple grid.
Document's history search functionality, identifying the relevant
documents that preceded or followed a document.
- Integrated Security
The system administrator can define detailed access rights for
each user, while the user's environment is automatically adjusted
based on these access rights. Documents Encryption and Secure
Web Access (SSL) is also supported. Users' and Roles' creation
and management, including the data of the Departments and Users.
- Electronic Files' Attachment
and correlation with incoming or outgoing documents. Automatic
import of digitized documents through scanning.
- Distant Access through Web (Internet/Intranet)
If the organisation's safety rules allow distant access you can
access the Correspondence Management System through the Web (e.g.
home office, other organisation, e.t.c.).